How is a Workflow Profile managed once it has loaded data and is no longer needed?

A Workflow Profile is a key component in data management, particularly in the context of workflows within OneStream. Once a Workflow Profile has loaded data and is deemed unnecessary for future processes, managing it in a way that maintains the integrity of the system while preventing confusion or clutter is important.

Moving the Workflow Profile to the DO_NOT_USE Structure is the appropriate action because this option allows administrators to effectively archive the Workflow Profile without complete deletion, which may be risky if the data might be needed for auditing, reporting, or historical purposes. The DO_NOT_USE Structure serves as a designated area for inactive profiles, enabling easier management and reducing the chances of inadvertently using outdated or irrelevant profiles in future workflows.

This method preserves the data structure's integrity while signaling clearly that the Workflow Profile is no longer active. It provides a systematic approach to handling profiles that are no longer in use, helping maintain an organized workflow management system.